Minutes of Meeting
Date: 15th August 2017
Time: 2:00 pm – 6:00 pm
Venue: Orchid Room, Sheraton Grand Incheon Hotel
The meeting was called to order at 2:00 p.m. by President, Dr. Myongsei Sohn
Attendance
Present:
Executive Board Members
Dr. Myongsei Sohn – President
Dr. Masamine Jimba – President-Elect and Regional Director, Japan
Dr. Bruce Maycock – Secretary-General
Dr. Low Wah Yun – Vice President 1 and APJPH (Editor-in-chief)
Dr. Indika Karunatilake – Vice President 2 and Regional Director, South Asia
Dr. Maznah Dahlui – Secretary and Regional Director, Malaysia,
Dr. Hung Yi-Chiou – Treasurer
Dr. Philip Baker – Regional Director, Australia
Dr. Prayoon Fongsatitkul – Regional Director, Thailand
Dr. Betty Chiu Ya Wen – Regional Director, Chinese Taipei
Dr. Yuanan Lu – Regional Director, USA
Dr. Phitaya Charupoonphol – Immediate Past President
Dr. Byung-Joo Park – Regional Director, Korea
Dr. Agustin Kusumayati – Regional Director, Indonesia
Dr. Elahe Nezami – Regional Director, USA
Ms. Nishi Himanshi – Early Career Network Coordinator
Dr. Joshua Sir – proxy to ICUH/ 49th APACPH Conference Host
Dr. So Yoon Kim – 49th APACPH Conference Host (Secretary-General)
Ms. Nishi Himanshi – Early Career Network
Dr. Colin Binn (By Invitation)
Dr. Khairul Anuar – Election Officer 2017 (By Invitation)
Dr. Zainal Arifin – 50th APACPH Conference Host (By Invitation)
Dr. Victor Hoe – Webmaster (By Invitation)
Dr. Hee Tae Suk – Representative for BioHealth Law & Ethics Collaboration Initiatives (By Invitation)
Staff – Executive Officer
Ms. Camelina Chan
Minutes Taker
Ms. Yoorim Hyun – Yonsei University
Ms. Raihan Aliya Mohd Amir
Ms. Si Woo Kim – Yonsei University
Observers
Mr. Dong Hyun Lee – Yonsei University
Mr. Sang Hyo Lee – Yonsei University
Ms. Jae Eun Lee – Yonsei University
Dr. Mohammad Saffree Jeffree – University Malaysia Sabah
Absent with Apologies
Dr. Liming Li – Regional Director, China
The Executive Council Minutes at Songdo, Seoul (6th February 2017) were accepted (proposed by Dr. So Yoon Kim, seconded by Dr. Masamine Jimba).
1. Role Call
2. Welcome Speech by President APACPH
Dr. Myongsei Sohn welcomed the Executive Board members.
3. The President APACPH Opening Remarks
Dr. Myongsei Sohn expresses his gratitude and sincere appreciation for the participation of all the board members who shared their precious time for the meeting. He sincerely thanked Dr. Kim and her team members at Yonsei University for the effort in preparing the venue for the Executive Council meeting and APACPH GA. He wished for a meaningful discussion and significant expansion of APACPH activities.
The report is in Appendix 1.0
4. Report from Secretary-General
Dr. Bruce Maycock gave a summary of the activities that he had initiated.
He reported that Murdoch University will be joining APACPH. He also shared a new project with GCRF Blue Communities which focus on building capacity for marine planning in South East Asia coastal communities. The vision of the project is to develop interdisciplinary research capacity that informs and facilitates novel and innovative application of planning in the marine environment to improve economic growth, food security, health and well-being of coastal communities through the sustainable use of marine resources.
The report is in Appendix 2.0
5. APACPH Secretary Report
Dr. Maznah gave a summary of the activities by the secretary office since the last ECM.
The report is in Appendix 3.0
5.1 Request for APACPH Satellite Meeting
Two applications were received by the secretariat to conduct satellite meeting.
- Taipei Medical University – to conduct the 1st APACPH Taiwan Regional Conference in conjunction to the Asia- Pacific Health Promotion Capacity Building Forum (organised by TMU and HPA, Taiwan) on the 7th – 9th September 2017. (Proposal is in Appendix 4.0)
- University of Malaya – to conduct the 1st APACPH Kuala Lumpur Regional Conference in conjunction with the Asia-Pacific Rim Universities (APRU) 2018 on 29th – 31st October 2018 at UM. (No proposal)
The EC has approved the proposal by TMU, however, need UM to propose again with detailed information.
The EC requested University of Malaya need to submit a full proposal.
Recommendation by the Floors:
Dr. Philip suggested that the focus of satellite meeting should be on teaching and learning.
Dr. Sohn added that the pre-requisite to apply for satellite meeting is the speakers must be selected from APACPH member institutions, relate to APACPH strength and activities under Regional Director
Dr. HY Chiou supported the satellite meeting as it is important for the members to be active in the APACPH activities in the respective region. As a result, members are more willing to pay their membership as shown in the membership collection for the year 2017. However, we need to set fundamental to applying the Satellite Meeting.
Dr. Prayoon mentioned that the idea of satellite meeting is to create opportunities to invite new members to join APACPH locally as well as they will be able to see experts from different fields in an organisation. In addition, students who have limited funding are able to attend international conferences, and they are the potential members of APACPH in the future.
The proposal from Taipei Medical University has been approved by allocated fund amounting USD5,000.
5.2 KIIT requested to reduce membership (USD1,000 to USD500). However, the executive council had disagreed on reducing the fee and suggested to follow the APACPH by-laws on membership fee.
5.3 The secretariat had received emails from several member institutions who requested to pay their membership fee via credit card.
Discussion:
The treasurer had responded that he would need to check on the method of payment.
6. Report on the meeting “Future Direction of APACPH”
A meeting on the above had been conducted at of which the report was presented by Dr. Jimba (refer to the slides presented)
In the meeting the name and role of several positions in ECM had been raised:
i. The name of secretary will be changed to Vice President – Administration and the name of Treasurer be change to Vice President-Finance (by 4-yearly appointment).
ii. The position of SG continue to be an elected post, but the term is extended to 4 years so SG can serve two presidents.
EC had passed the suggestion on the name and role of several positions unanimously and will be included in the new bylaws and announced at GA
7. Report from Treasurer
Dr. HY. Chiou presented the financial account for 2016/2017. The report is in Appendix 5.1 and Appendix 5.2. The current balance in Taipei account is USD216,151.46.
EC accepted the budget.
He requested the secretariat to send gentle reminders to the members to pay up their membership fee and to send out more rounds of reminder on membership payment at scheduled times to improve the currently available funds.
8. Update on Regional Office Reports
All regional directors reported their activities in their respective regions. (The report is in Appendix 6.1, Appendix 6.2, Appendix 6.3, Appendix 6.4, Appendix 6.5, Appendix 6.6, Appendix 6.7)
EC is required to approve the memberships of the following institutions. Induction as a member will be conducted in the next General Assembly 2018.
- Islamic University of Indonesia
- Public Health Faculty, Universistas Jember
- University Muhammadiyah Prof. Dr. Hamka (UHAMKA)
- University of Sumatera Utara
EC approved to include the above institutions as new APACPH members and will be announced at GA
9. Revision of APACPH Constitution
Dr. Hee ( a team member reviewing the bylaws) presented the revision of APACPH constitutions to ECM members. The amended bylaws are as in supplementary booklet.
EC had unanimously approved the amended bylaws and had decided on several matters;
- The role of executive officer and webmaster will be under the responsibility of Vice President – Administrative
- Regional Directors should ensure that members of their respective region should pay their membership fee.
10. Accreditation
Report from Dr. Indika is as in Appendix 7.0
He had proposed that University of Malaya be accredited during the General Assembly.
The recommendation has been passed unanimously, and University of Malaya will be given Accreditation Certificate at the GA
11. APACPH Collaborating Centers
Report on collaborating centres are in Appendix 8.1, Appendix 8.2, Appendix 8.3, Appendix 8.4
Discussion:
Dr. Maznah proposed that the following collaborating centres to be discontinued as there are no activities conducted;
- Oral cancer prevention
- Island and rural health
- Peace and health
Comments:
Dr Indika said that the centres should not be discontinued.
EC decided that collaborating centres which do not have any activities to be discontinued.
Dr. Betty proposed to set up a Collaborating Center for Health Promotion at TMU to engaged in capacity building for Health Promotion (Refer to the proposal in Appendix 9.0).
Dr Phillip raised the concern that this centre would duplicate the APACPH Obesity Prevention Center which is lead by Dr. Colin Bell. Dr Maznah suggested that the activities under obesity prevention be included under this new centre.
The proposals are passed unanimously and will be announced at GA.
12. Early Career Network (ECN)
Ms. Nishi reported on the Early Career Network progress (The report is in Appendix 10)
Discussion:
Dr. Victor suggested that those participants who apply for YITA awards must also be a member of Early Career Network. This is to encourage member institutions to participate in APACPH activities. He also added that the criteria for the representative of Early Career Network at the EC meeting should be established.
EC agreed to this proposal.
13. ICUH
Dr. Joshua reported on the ICUH progress and new development (The report is in Appendix 11). He urged that all members help to promote ICUH programs.
The future of ICUH will be conducted in one of the symposia during 49th APACPH Conference.
14. APJPH
Dr. Low reported on the journal progress.
The report is in Appendix 12.
15. 49th APACPH Conference 2017
Dr. Joshua presented the 49th APACPH conference to the board member. It was reported that the budget is just break-even due to the expenditure on food and beverage, rental and utilities (air-conditioners).
EC was informed that the conference organizer had engaged an event management company to assist in the conference and they have to engage part-timers to help out during the conference.
16. 50th APACPH Conference 2018
Dr. Zainal the next conference host had shared a short video presentation for the above conference. He presented the theme, venue, conference date and the program outline for EC to provide feedback. He added the targeted participants is around 1000 people. He also presented the budget, and the estimated registration fee for local participants is RM1,200.
Discussion:
Dr. Maznah showed concerned about the registration fee because local participants need to pay for their own flight. She suggested recalculating the budget to make the registration fee more affordable.
Dr Zainal said that they will discuss this matter with his team.
Dr. Indika congratulated the next host for their preparation for the APACPH Conference and reminded the host to appoint several EC members in the organising team (secretariat and scientific teams).
17. Election 2017
Dr. Khairul who had been appointed as the election office in the last GA presented the nomination and online vote processes. He also shared the challenges that he faced during the entire process. He highlighted the nomination of officer bearer must meet two main criteria in order to be eligible for the election (i.e. nominee must be a paid member of APACPH and, the nominator and seconder must also be a paid member).
Dr. Khairul shared that there were six nominations received (four qualified, two disqualified) and list of proxies that was submitted to his office. Those who were disqualified had been informed via email. The position of office bearer based on the nomination were President-Elect, Secretary-General and Vice President 1.
He concluded that the final election will be finalized at the General Assembly.
18. Other Matters
APACPH-KL secretariat requested 3% for administration fees
The proposal is passed unanimously and will be announced at GA
Meeting adjourned at 6:00 p.m.
